ERRORS MADE IN OFFICIAL E-MAIL

At initial stages of employment, there are lot of chances in committing error while sending official mails. But, after gaining some experience, we have some chance of minimizing those errors and sending proper mails. But, we can't do those mistakes with our clients, it might spoil the reputation of our whole company. It is always better to avoid those kind of situations. Now, let us have a look into some of the mistakes which we all commit while composing these kind of mails. First and foremost error starts due to our communication in mobile sms or whatsapp Chat. In those Chats we wont use the full words. For example, we use "UR" instead of "Your". We are habituated to it. So, when we type these kind of words, we will use SMS language rather than formal way of expressing those words. This Should be avoided. Certain E-mails are always sent with direct subject without even giving courtesy to the sender. It portrays a rude behavior of us to them. A small greeting with the subject matter will ensure that everything is running in a smooth manner. We should understand that always speech English is not as similar as the one in written format, So we must avoid those and ensure that there are no grammatical errors. We must check twice or thrice before sending those mails to our clients. It is better to follow paragraphs or points format, which makes email look clean and easily understandable. We should write a email which is formal, but being too formal makes you unapproachable and communication barrier will be constructed. The tone in which we send mail should be in their understandable form. We must also try to avoid too much of technical jargons. one more thing to be avoided is too many abbreviations. These are some of the errors committed by me, but i was not allowed to send the mails directly to our clients. My teammates checked my mail and pointed out these kind of mistakes and ensured that these mails are sent to the clients. Not, everyone will get these kind of opportunities. It will always be better, if we ensure that these kind of errors are avoided from our side.